Grant in Aid of Publication

Grants-In-Aid of Publication Program (GIAP)

1. Rationale
One of the goals of CAPSLE is to encourage research and publication in the field of law in education. A principal way in which this goal can be realized is through the provision of financial aid to assist in the publication of works that promise to make a significant contribution to the dissemination of knowledge about the intersection of law and education. Helping to increase publication in this area will necessarily assist in the realization of many of CAPSLE’s other goals and objectives.

2. What publications qualify for assistance?

To qualify for a CAPSLE Grant-In-Aid of Publication a manuscript must

a. be the original work of the applying author(s)
b. be at least 100 typescript pages in length
c. be written in English or French
d. be published in Canada by a Canadian press approved by CAPSLE
f. be authored by a Canadian citizen or citizens, landed immigrant(s), or permanent resident(s)
g. treat issues in education and law as its central focus
h. the author’s application for a CAPSLE Grant-In-Aid of Publication must include a letter from a publisher, approved by CAPSLE, indicating the publisher's interest in publishing the manuscript and the minimum level of financial support that would be necessary (note accountability requirement in 5(b) below).

3. What does not qualify?

Works that do not qualify for a CAPSLE Grant-In-Aid of Publication include

a. works of fiction, poetry, or drama
b. policy documents
c. reports
d. journals and articles
e. memoirs and autobiographies
f. electronic publications

4. What is the amount of the grant?
The publisher of a qualified manuscript that is chosen for a grant will receive up to $5,000 CAD upon satisfaction of the conditions for payment outlined below. In any given year more than one grant, or none at all, may be awarded.

5. What are the conditions of payment?

The publisher of a manuscript chosen for a grant must satisfy the following conditions before the grant will be paid to the publisher.
The publisher must:
a. be a publisher approved by the CAPSLE Board of Directors, for the purpose of this grant;
b. submit appropriate invoices or other documentation related to the production costs (including copy editing, proofreading, typesetting, printing, and binding) as well as promotion of the book;
c. agree to acknowledge that the book has been published with the assistance of a CAPSLE Grant-In-Aid of Publication by printing the following statement and the CAPSLE logo on the copyright page. The CAPSLE logo must also appear on the cover, or dust cover, of the published book.

“This book has been published with the aid of a grant from the Canadian Association for the Practical Study of Law in Education (CAPSLE) Grant-in-Aid of Publication Program.”

d. supply to CAPSLE 5 copies of the book as published.

Assuming that the conditions identified in §5(a) through 5(d) have been met, the grant will be paid to the publisher on receipt of the copies of the book referenced in 5(d) at the offices of the CAPSLE Secretariat. Where the manuscript remains unpublished three (3) years after approval of a grant, the grant will lapse, unless the time for publication is extended by CAPSLE.

6. What is the submission and acceptance process?

Submitting a manuscript

The process of assessing manuscripts can be lengthy, so authors are encouraged to contact the CAPSLE secretariat as soon as possible if they intend to submit a manuscript for consideration. Authors are reminded that applications without a letter of support from an approved publisher will not be considered. Applicants should provide four (4) single-sided copies of the entire completed manuscript. On the basis of the information provided in the application, the CAPSLE secretariat may make a preliminary decision about the eligibility of the manuscript. The CAPSLE Publications Committee will identify potential readers to evaluate eligible manuscripts.

In fairness to Committee members and reviewers, only double-spaced, single-sided, and paginated manuscripts will be considered. CAPSLE is not responsible for the loss or damage of manuscripts while in its charge or in the course of transmission, though care is taken of all manuscripts, illustrations, photographs and any other documentation submitted. Authors should never send the original copy of a manuscript. Manuscripts will be destroyed once the evaluation process is complete.

7. Evaluation Criteria

The GIAP has been established to encourage research and publication in the field of law in education. Therefore, in addition to meeting the qualifications identified in §2 above, manuscripts will be evaluated on the basis of the following criteria:

a. the degree to which the manuscript addresses an education and law issue or issues of particular relevance to the Canadian context;
b. the degree to which the manuscript addresses the nexus of law and education (i.e., this grant is not intended to support the publication of manuscripts that focus primarily on education, with significantly less emphasis on related legal issues, nor is it intended to support the publication of manuscripts that focus on legal issues, with significantly less emphasis on how these relate to education);
c. the degree to which the manuscript promises to make a significant contribution to the dissemination of knowledge about the intersection of law and education in Canada;
d. the degree to which the manuscript exhibits academic rigor and clarity of written communication.

8. Recommendations of the CAPSLE Publications Committee

After the review process has been completed the CAPSLE Publications Committee will adopt one of the following courses of action:

a. To recommend support of the publication
b. To invite resubmission after appropriate revision
c. To refuse support (in which case the manuscript may not be resubmitted, in its original or a revised form);

Where extensive revisions are suggested, the author will be allowed a period of up to one year in which to revise and resubmit the manuscript. When a manuscript is resubmitted, it must be accompanied by a detailed list of the revisions made by the author on the basis of the reviewers’ reports and/or the CAPSLE Publications Committee’s decision. In such cases the revised version of the manuscript will be sent to one or more of the original reviewers, if possible and appropriate, and, if necessary, to other persons as specified by the CAPSLE Publications Committee. Authors should be aware that revision and resubmission of a manuscript does not guarantee receipt of a grant for that manuscript. A resubmitted manuscript that is rejected by the CAPSLE Publications Committee cannot be resubmitted a second time.